Vendors

Your reservation will be secured when all forms are signed and payment has been received. Paid reservations are non-transferable. If for some reason the vendor needs to cancel the paid reservation a refund can be requested in writing either by email or letter format as long as the request is received by the Coordinator at least 3 days prior to the Fair (event) date. A $10 processing fee will be deducted from the refund amount. There will be no refunds given for any cancellations made after the 3 day deadline.

The Coordinator has the right to ban or remove any exhibit material or content that does not agree with or does not represent the values and morals of the Fair. Vendors are not allowed to pass out or distribute materials or solicit business outside of the reserved exhibit area. Vendors are not allowed to share exhibit space with other businesses or organizations without the written approval from the Coordinator. No open flame or fire will be allowed in the venue space.

The Vendor gives the Coordinator permission to use photographs, video, and/or interview content collected at the Fair, for future use as per the Coordinator’s discretion.

All exhibit materials are the responsibility of the Vendor. The Coordinator is not responsible for any liability related to damage, theft, or injury that may occur before, during, or after the Fair to the Vendor. The Vendor releases all Coordinators, Staff and WIHMS Organization from any actual or perceived liability at the time the Vendor is participating at the Fair.

The Vendor needs to confirm their paid reservation 3 days prior to the Fair date if they wish to have their information placed in the event program that will be created and passed out to customers during the Fair. Reservation confirmation will also be needed if the Vendor wishes the Coordinator to include their information in other promotional items that may be created.